SSMS - School Registration System User Guide

Introduction

This user guide provides comprehensive instructions for the School Registration System on the SSMS Website. The system enables schools to register on the platform and receive access to a customized School Management System.

Registration Process Overview

The registration process consists of the following main steps:

• The school completes and submits the registration form

• SSMS Team creates a Super Admin panel for the school

• Credentials are sent to the school admin via email

• Super Admin can then create accounts for other staff members

Detailed Registration Steps

Step 1: Accessing the Registration Form

• Contact the SSMS Team at arun@saurabhinfosys.com

• Will get a registration form link or send the school details directly to the SSMS Team

Step 2: After Completing the Registration Form

Fill out all required information in the registration form:

• School Information

  • School name (required)

  • Logo

  • Contact number (required)

  • Alternate contact number

  • Email (required)

  • Website

  • Principal name (required)

  • School medium (English, Hindi etc..)

  • Established Year (required)

  • Registration Code

  • Academic year (required)

  • Academic Start Month (required)

  • Academic End Month (required)

  • Address (required)

Step 3: Form Submission and Verification

• Review all entered information for accuracy

• Click the Submit button

• A confirmation email will be sent to the provided email address

Step 4: Account Creation and Credential Delivery

After submission, the SSMS Team will:

• Process the registration (typically within 2-3 hours)

• Create a dedicated Super Admin panel for your school

• Generate secure login credentials

• Send an email to the primary contact with:
  • Login URL specific to your school
  • username/email (typically the primary contact's email)
  • Temporary password (must be changed at first login)
  • Brief instructions for first-time login

First Login and System Setup

Step 5: Super Admin First Login

• Access the provided login URL from the credentials email

• Enter the provided username/email and temporary password

• Complete the mandatory password change process
  • Enter the temporary password
  • Create and confirm a new strong password

• Complete the Super Admin profile setup

Step 6: Creating Additional User Accounts

As Super Admin, you can now create accounts for other staff members:

• Navigate to "User Management" in the dashboard

  

• Click on Manage Credentials

• Enter the required information:
  • Full name
  • Email address (will be used as username)
  • Password

• Save the credentials

• Now, other users can log in to the Admin Panel, LMS System, and School Web Panel with the same credentials.

User Roles and Permissions

Super Admin Capabilities

The Super Admin has full access to all system features, including:

• Creating and managing all user accounts

• Setting up and configuring school-specific parameters

• Managing permission levels for all other users

• Accessing all modules and features of the system

• Requesting technical support and system modifications

Other Common User Roles

The Super Admin can create various user types with different permission levels:

• Admin: School administrators with broad but not complete system access

• Teacher: Access to student data, attendance, grades, and communications

• Staff: Administrative staff with access to specific modules

• Parent/Guardian: Limited access to their children's information only

• Student: Personal access to their own academic information

Support and Assistance

For any questions or issues during the registration process or system setup:

• Email: arun@saurabhinfosys.com

• Phone: +918735001217

• Help Center: Access comprehensive documentation and tutorials at https://myschoolmanagementsystem.com/contact-us